Business concept
Document the business idea, market, competition, organisation, objectives, risks and founder information systematically.
The finance functions of an ERP system – fully integrated
Business Management
Automate your finance processes with electronic invoices and say goodbye to audit stress, manual data entry, and scanners. MyRecruit.App automatically handles everything the GoBD require for document archiving in the background.
The starting point: business planning
Plan objectives and financials before operational execution begins
MyRecruit.App creates a business plan suitable for banks and public authorities and connects the business concept, scenarios and financial planning with subsequent sales and finance processes.
Export the complete business plan as a consistently designed PDF for presentation to banks or public authorities.
Planning scenarios
Compare base, optimistic and conservative assumptions across revenue, costs, investments and financing.
Consolidated financial plan
Calculate profitability, liquidity, capital requirements and financing monthly and consolidate them by year.
E-Invoicing Becomes Mandatory
MyRecruit.App is aimed at sole proprietors and small businesses that have their accounting handled by a tax advisor. Since 2025, companies of every size have already been required to be able to receive and process e-invoices.
2025
Receiving obligation
All companies must be able to receive and electronically process e-invoices.
2027
Sending obligation (large)
Large companies must send invoices as e-invoices.
2028
Sending obligation (small)
Small companies must send invoices as e-invoices.
Receiving Electronic Invoices
With MyRecruit.App, you can digitize your finance processes today. Along the way, the system meets the GoBD requirements for audit-proof archiving in the background – fully automatically.
1
Receive
Your e-invoice reaches you by email, as a download from a customer portal, or via Peppol – the EU network for secure document exchange. It can arrive as an XRechnung (XML) or ZUGFeRD (PDF with embedded XML).
2
Upload
%{brand} automatically reads out the invoice data, creates an entry in cost management, and archives the original in a GoBD-compliant manner in AWS S3 storage. The system recognizes a plain PDF without an embedded XRechnung and offers you a form for manual entry.
3
Review and forward
You review the extracted data in a form and correct it if needed – no more scanning, no more manual entry. In the BWA (business analysis report), you forward all of a month's invoices to your tax advisor with a single click.
Creating and Sending Electronic Invoices
Large companies will be required to send electronic invoices starting in 2027, small companies from 2028. With MyRecruit.App, you can already do it today. Your revenue entries form the data basis for invoice creation.
1
Record
Choose the customer, contact, billing address, service period, and invoice date. Assign the revenue to a category and record the line items with quantity, price, and VAT rate.
2
Review
Download the finished e-invoice as a PDF and optionally check with an XRechnung viewer whether the embedded XML file matches the visible data. Optionally assign the revenue to a profit center.
3
Finalize and forward
Once finalized, the e-invoice can no longer be changed. %{brand} automatically archives it in a GoBD-compliant manner in AWS S3 storage. You then send it to your customer by email or via Peppol.
Expense management
Keep track of expenses that do not start with a standard incoming invoice
Not every business expense starts with a supplier invoice. MyRecruit.App therefore also records business entertainment expenses and one-time or recurring internal expenses in one consistent, traceable process.
Document business entertainment expenses
Record the tax-relevant details together with the hospitality receipt and keep the entire transaction traceable in one place.
- Record the restaurant, date, occasion and attendees
- Capture the invoice amount, tip and different VAT components
- Assign expenses to a business transaction or profit centers when required
Record internal expenses
Capture fees, allocations, flat charges and other operating expenses even when no standard supplier invoice is available.
- Document the amount, expense category and suitable supporting evidence
- Use direct, equal or revenue-based profit center allocation
- Record one-time expenses through a focused form
Automate recurring expenses
Define rules for regularly recurring expenses and use them to generate due internal expense entries in a controlled process.
- Choose monthly, quarterly or yearly intervals
- Select manual, draft or automatic generation
- Track the term, next due date and previously generated entries
Supporting evidence, expense entry and audit trail stay connected
Uploaded evidence is assigned to the relevant expense entry. MyRecruit.App records changes and finalization in the audit trail and archives relevant documents in a GoBD-compliant manner through the designated processes.
More Than an Invoicing Platform
Every e-invoicing platform improves efficiency. However, a platform that operates in isolation from revenue, cost, and document management loses most of these advantages – through high IT integration effort or permanent manual data transfer.
That's why MyRecruit.App goes a step further: it is a complete business and document management system with an integrated xRM/CRM, in which creating, sending, receiving and processing e-invoices is only one part of the functionality. The business management functions take on the role of an ERP system tailored to small and micro businesses – specifically for finance. The scope covers quotes, orders and order confirmations as well as revenue, invoices, e-invoices, credit notes, payments, reminders, business entertainment expenses, one-time and recurring internal expenses, and reporting functions such as management accounts and cash flow. You can assign costs and revenue to profit centers, for example for commission statements.
Automatic GoBD compliance
Maximum legal certainty without you having to do anything. Everything you create or upload is archived in an immutable, audit-proof, tamper-protected way. New versions are permitted – MyRecruit.App automatically logs the time, author, and version of every change.
Audit trail included
Perfect traceability, logged automatically. Every creation or change to a revenue, credit note, or cost item is recorded with a timestamp and author. Since tax-relevant emails must also be documented under the GoBD, MyRecruit.App automatically archives every outgoing email in the email log.
Start free and stay free
Plan and get started first – upgrade when your usage grows
With MyRecruit.App, you can create your business plan free of charge. You can also use recruiting and business management within clear free limits and without an expiring trial period.
Create business plans for free
Capture your business concept, founder information, scenarios and financial planning, then export the complete plan as a PDF for banks or public authorities.
Manage 100 candidates for free
Manage up to 100 candidates. Positions and applications are not limited separately. Business management includes five new orders per calendar year.
1 GB of document storage
Store documents, including their versions, up to a total of 1 GB. Mandatory records generated automatically for an existing transaction continue to be archived.
No automatic charges
Only when your needs exceed these free limits do you decide whether to enter into a SaaS Agreement. No fees arise without your express agreement.
Register for free
No credit card required. The free account has no fixed expiry date.
The process with MyRecruit.App
01
Create the business transaction
Select the business partner and record the commercial purpose. The business transaction connects every subsequent step and document.
02
Create the quote
Use customer, product and service data, add quantities, prices and tax rates, and create the quote.
03
Convert the quote into an order
When the quote is accepted, it becomes an order. Items, amounts and business partner data are transferred automatically.
04
Record delivery and revenue
Mark the order as delivered. The related revenue is created without entering the order data again.
05
Generate the electronic invoice
Create the invoice from the revenue. Address, services, amounts and tax information are carried forward, and the invoice document is archived automatically.
06
Monitor costs and results
Record incoming invoices, internal and recurring expenses and business entertainment, then analyze revenue, costs, liquidity and results in reporting.
No duplicate data entry
Business partner, transaction, items, prices and tax data flow from quote through order and revenue to invoice. Each item is entered once at the appropriate step.